The Commonwealth of Australia was formed in 1901 when six independent British colonies agreed to join together and become states of a new nation. The rules of government for this new nation were enshrined in the Australian Constitution, which defined how the Australian Government was to operate and what issues it could pass laws on.
The birth of our nation is often referred to as ‘federation’. This is because the Constitution created a ‘federal’ system of government. Under a federal system, powers are divided between a central government and individual states. In Australia, power was divided between the Australian Government and the six state governments.
BB3 – Accounts Team Leader
Duty Statement
• Date : July 2010
• Position No. 5663
• Designation and Classification: LES / BB 3
• Local Designation: Accounts Team Leader
• Department: DFAT
• Section: Finance
• Branch: Australian Embassy, Jakarta
• Continuing, Fixed Term or Part Time: Continuing
• Immediate Supervisor: Senior Finance Clerk
• No. of subordinates: Six (6)
• Highest subordinates: BB 2
• closing: 16.00 hours on Friday, 3 June 2011
Duty Number :
• As team leader, implement a quality control programme to ensure processing accuracy and compliance with finance policy. Develop staff training programmes as necessary;
• Provide advice on policy and processing issues to staff. Regularly review procedures to identify areas of improvement and streamlining;
• Manage relationship with in-house travel provider, including contract management;
• Recording official travel for Embassy staff and official visitors. Calculate allowances for official travel, and process travel related payments (DFAT only). Maintain accurate records relating to Assisted Leave Fares and calculate staff contributions where appropriate;
• Process ticket issuance and MCO entitlements in accordance with Government regulations. Claim refunds for unused tickets and MCOs;
• Maintain accurate records using MS Access databases for Movement Requisitions;
• Liaising with Embassy frequently used Hotels for Corporate Rates offered to the Embassy;
• Supervising 5 accounts clerks and advise them for any change of Financial regulation matters;
• Relief of Post Certifying Officer.
• All duties are carried out with due regard to the requirements and expectations of the Service Level Agreement.
• Duty representing highest function : 1 and 3.
• Qualifications : Good oral and written English,previous accounting & SAP experiences.
Selection Criteria
• Ability to understand and apply various regulations and instructions relating to finance and travel policy;
• Demonstrated ability to take initiative, respond to challenges and set priorities;
• Sound knowledge of Microsoft Office suite of software especially Microsoft Access. Experience in the use of accounting software, particularly SAP, would be an advantage;
• Ability to work with little supervision and meet deadlines;
• Well developed interpersonal skills and capacity to liaise with people at all levels;
• Demonstrated ability to supervise and lead a team;
• A high level of Bahasa Indonesia and English – both oral and written.
BB3 – Property Team Leader
Duty Statement
• Date : May 2011
• Position No. 10348
• Designation and Classification: LES / BB 3
• Local Designation: Property Team Leader
• Department: DFAT
• Section: Property
• Branch: Australian Embassy, Jakarta
• Continuing, Fixed Term or Part Time: Continuing
• Immediate Supervisor: Senior Property Officer
• No. of subordinates: Three
• Highest subordinates: BB 2
• Closing 16.00 hours on Friday, 10 June 2011
Duty Number :
• Manage the overall leased residential properties including negotiations of new leases or renewals. Ensure accommodation search schedules, inspection reports, title search clearances, Letter of Intents, lease agreements and Reg 10 approvals are completed;
• Supervision of overall maintenance requests to ensure completion in a timely manner and in accordance to Property guidelines;
• Supervise a work unit of three staff and its operations including task / work allocation in relation to Maintenance and Leasing Section;
• Manage relationships with the maintenance providers, residential property owners and property agents;
• Other duties as required.
• Duty representing highest function : l and 2
Qualfication :
Selection Criteria
• Demonstrated ability to negotiate property leases and awareness of property leasing issues in context of Embassy operations;
• Demonstrated ability to take iniative, meet competing deadlines and work under pressure;
• Demonstrated ability to lead a team of staff;
• Demonstrated ability to develop and maintain good working relations with clients and service providers;
• Demonstrated good communication skills, both oral and written in Bahasa Indonesia and English.
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Applications are invited for the above full time position in DIAC at the Australian Embassy, Jakarta. The position is a full time position with an immediate commencement date required.
The duties and selection criteria of the position are listed below. All applicants should ensure they address how they meet each of the selection criteria in their application. Applicants should cite examples from their work which demonstrate how they have applied their skills and experience.
Applications which do not address the selection criteria will not be considered for interview. Applicants should also include a copy of their curriculum vitae (resume).
Photos are NOT required.
The starting monthly salary at BB3 level is IDR.7,741,208.
Applications should be directed to Ms Gaby Kusniadi, Training and Recruitment Officer at the following email address, with ‘DIAC Client Service Officer’ in the subject line.
Please note that no phone call inquiries will be taken and only short-listed applicants will be notified:
